Browse Ideas with tag 'efficient':

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  Centralized Teleconference Support Center for Fed. Govt! $AVE

  It seems like every Agency and Department has their own and I recently saw their budget for one Agency, wow! It is time we have centralized services across the federal government and mandate they be used. One service center, one budget, one contract. It doesn't have to be all of audio visual just the teleconference piece that can be easily managed remotely. Book a line on web or call a call center to schedule. No ...more »

  It seems like every Agency and Department has their own and I recently saw their budget for one Agency, wow!

  It is time we have centralized services across the federal government and mandate they be used. One service center, one budget, one contract. It doesn't have to be all of audio visual just the teleconference piece that can be easily managed remotely.

  Book a line on web or call a call center to schedule. No more using an up to 15 line for a meeting that has 20 participants - better options at less price and lower redundancy!

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  Submitted by Community Member 2 years ago

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  Contractor Overhead Rates

  Over the years I have seen contractor overhead rates range from 8% to over 200%. In that respect, a couple of years ago, DoD came out with an initiative that capped Academic Grants Overhead rates at 40%. With that in mind, I do not understand why this standard cannot be placed across all of the government contracts. This would force government contractors to be more leaner and lower the overall cost to the government. ...more »

  Over the years I have seen contractor overhead rates range from 8% to over 200%. In that respect, a couple of years ago, DoD came out with an initiative that capped Academic Grants Overhead rates at 40%. With that in mind, I do not understand why this standard cannot be placed across all of the government contracts. This would force government contractors to be more leaner and lower the overall cost to the government. Also, this would ease the down time that is created when awaiting a Defense Contracting Audit Agency (DCAA) overhead rate audit at the beginning or end of a contract. This would speed up award times and closeout times. By speeding up closeout times, the government would spend less time tracking outstanding unexpended funds and in some case allow them to reallocate those funds to another project. By freeing up DCAA, they would be able to spend more time analyzing labor rates and perform other auditing functions to ensure no fraud, waste or abuse was happening.

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  Submitted by Community Member 2 years ago

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  Clarify Inefficient vs Efficient Process Design

  Many govt processes/systems/departments are inefficient because they have to be. Checks and balances require them to be so. Stop focusing on trying to improve those and identify areas that can and should be improved. This will de-mystify and clarify ineffective vs. effective government and stop the notion that all/more government is always bad.

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  Recycling Program

  The government urges its citizens to take a look at how its treating the environment around them. The government offers a tax break if you make your own home more energy-efficient. However, (or at least in my agency) the federal government does not have a government-wide recycling program. Schools and Corporations have adopted these sort of plans years ago. I remember my grade school's recycling program. Why hasn't ...more »

  The government urges its citizens to take a look at how its treating the environment around them. The government offers a tax break if you make your own home more energy-efficient. However, (or at least in my agency) the federal government does not have a government-wide recycling program. Schools and Corporations have adopted these sort of plans years ago. I remember my grade school's recycling program. Why hasn't the federal government also done this? Now if it's an agency by agency decision, maybe that needs to be changed. Maybe if federal buildings recycle and those of us in leased buildings do not, changes should be made? I am not sure. All I know is that if the government wants its citizens to make these changes for the better of the world around us, then maybe the government should step up and be an example. I am not sure the costs in starting a program like this, but I can imagine trash costs going down. I know most of our agency's waste is bottles/cans/cardboard, all of which is easily recycled.

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  Intelligent Power Strips

  It is vital for the government to start adopting the energy efficiency programs already proved successful by major companies around the world. The government could save millions of dollars a year by simply making it mandatory for government facilities to have intelligent power strips. There are intelligent power strips that are designed for many different types of usage. From the average office work space to a giant server ...more »

  It is vital for the government to start adopting the energy efficiency programs already proved successful by major companies around the world. The government could save millions of dollars a year by simply making it mandatory for government facilities to have intelligent power strips. There are intelligent power strips that are designed for many different types of usage. From the average office work space to a giant server room using 100 times the amount of energy of a typical office building, there is an intelligent power strip the government could use to save money.

  The government would need to make a large investment to ensure the technology and policies are put in place, but the intelligent power strips would pay for themselves within the first year. The government cannot afford to ignore the methods already being used by Fortune 500 companies. Intelligent power strips can provide the government with a fail-safe way to save money and promote green technologies. The mandatory usage of intelligent power strips is a tangible, measurable, and realistic idea that will surely save government dollars.

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  Submitted by Community Member 2 years ago

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  Encourage Congress to reduce mandates and earmarks

  Congressional mandates take time and money to implement and are often ineffective in achieving Congress's goals. Better to give the agencies general guidance and allow them to figure out how best to implement in the most cost-effective way. In particular, I am thinking of how Treasury had one person examining loans from the multilateral development banks in the 1990s but because of Congressional mandates, Treasury now ...more »

  Congressional mandates take time and money to implement and are often ineffective in achieving Congress's goals. Better to give the agencies general guidance and allow them to figure out how best to implement in the most cost-effective way. In particular, I am thinking of how Treasury had one person examining loans from the multilateral development banks in the 1990s but because of Congressional mandates, Treasury now has to employ five people to ensure these mandates are followed.

  Earmarks on foreign aid also forces USAID to hire countless contractors and waste agency time figuring out how to appease Congress and fit a member's round program into a square hole. Focusing on rigorous hiring procedures to ensure USAID employees can do the job well and allowing them to figure out the best ways to achieve general goals from Congress would be much more efficient.

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  One Day Off and rotation starting from the TOP DOWN.

  One Day Off or Furlough for one day starting from the top down to military and civilians. This idea would save the Government and the U.S.A. Nation funds on a yearly basis. The idea is spreading the furlough to all Government and Military but NOT at the SAME TIME. For God sake what is this government Idea on FURLOUGH EVERY ONE AT THE SAME TIME. I am putting this on bullets for simplicity, so the idea can be escalated ...more »

  One Day Off or Furlough for one day starting from the top down to military and civilians.

  This idea would save the Government and the U.S.A. Nation funds on a yearly basis. The idea is spreading the furlough to all Government and Military but NOT at the SAME TIME. For God sake what is this government Idea on FURLOUGH EVERY ONE AT THE SAME TIME. I am putting this on bullets for simplicity, so the idea can be escalated accordingly and steps can be added or removed.

  1- Spread the furlough to Government employees and military to only one DAY (a day off without pay) but distributing the load to different employees at different time frame (not all at the same time.)

  2- Starting from the President down to the Vice-President, Congressman, Senate everybody would received a day off without pay.

  3- On the other hand, the same for all Military branches, starting from the top down, one day off without pay for generals, commanders, officers, and enlisted. Everyone will take it but not at the same time.

  4- PAY Roll has to be set up to accommodate for this day off ensuring the day is not pay accordingly to the proposal. And not like few years ago when EVERYONE was off and EVERYONE still received payment for the days off. A nice free vacation with payment included.

  5- We all need to remember, even if the president does not receive pay for one day, he is still the president with decision to make on HIS DAY OFF. And same thing with every military commander, pretty much they all giving a day off without pay but their executive officer or next in the change of command will be incharged.

  6- There is always a backup plan when 25 or 50% of an outfit organization is off duty, the other 50% takes over and performs the function of the office. As the norm when a supervisor is off the next level supervisor takes charge until current supervisor comes back.

  7- Do this for one year, equally shared to all branches of the government and military. Analyze the cost saving and if it works and does not hurt anyone, make it a proposal and mandate to future years.

  8- This also can be implemented to States Government hierarchy.

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  Fillable Form for Correspondence Packages

  A simple fillable form for correspondence packages would have a dramatic impact on efficiencies in the package drafting and clearance process. The form could be preformatted for each specific agency, which would ensure that the drafters follow the necessary format from the beginning of the clearance process. This would eliminate the excessive amount of time spent formatting and reformatting each package while ensuring ...more »

  A simple fillable form for correspondence packages would have a dramatic impact on efficiencies in the package drafting and clearance process. The form could be preformatted for each specific agency, which would ensure that the drafters follow the necessary format from the beginning of the clearance process. This would eliminate the excessive amount of time spent formatting and reformatting each package while ensuring a consistent product. This form could be used with either an electronic or paper clearance process.

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  Probationairy Employment for Government Workers

  One of the biggest problems we have in the government is that no one can be fired... at least not legally. We should establish a probationairy period of six months, similar to most private sector employees, on all new hires, promotions, and step increases. For six months after being hired to a new position, or recieving an extra pay grade, you can be let go, no questions asked. Far too many govenment employees have ...more »

  One of the biggest problems we have in the government is that no one can be fired... at least not legally. We should establish a probationairy period of six months, similar to most private sector employees, on all new hires, promotions, and step increases. For six months after being hired to a new position, or recieving an extra pay grade, you can be let go, no questions asked. Far too many govenment employees have risen to the level of their incompetence, and are now completely useless, almost jobless, curmudgeons, that we pay insane salaries to, because we can't fire them. If you apply for and are promoted into a position you are not qualified for, you should be fired... If you can't do the job, don't apply for it... It's not rocket surgery.

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  Let political parties pay for political primary elections.

  Why do the taxpayers have to pay for POLITICAL primaries? We should not have to pay for anything political. I have no problem paying for an election but put everyone on the ballot. If a party wants to narrow the field let them pay for it.

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  Adopt the S1000D standard

  Adopting the S1000D international standard for technical publications would allow the entire government to be able to share information more easily. The information, once put into a common source database, would be able to be used by whomever needed it. And once it is placed there, the need for reentering the data is not needed, threrby decreasing the costs of rewriting and reediting the work. Most major companies ...more »

  Adopting the S1000D international standard for technical publications would allow the entire government to be able to share information more easily. The information, once put into a common source database, would be able to be used by whomever needed it. And once it is placed there, the need for reentering the data is not needed, threrby decreasing the costs of rewriting and reediting the work. Most major companies have begun to adopt the standard.

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  Travel arrangement "systems"

  The use of travel arrangement systems in the government is absolutely ridiculous! DTS in DOD, FedTraveler in Homeland Security- even if you can't book your travel through them (Fedtraveler doesn't even include all hotels under contract with the govt) the govt is charged for FedTraveler to "prepare" a travel authorization- which is actually prepared by the employee, and approved by his/her supervisor!! WASTE!!!

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  Walk in the worker's shoes

  If management took a turn at doing the job of the team members, there might be an opportunity for understanding what is important to making the team successful.

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  A Trillion Dollar waste - WELFARE,section8 ,low income housing

  http://www.hud.gov/complaints/fraud_waste.cfm -section 8 and low income housing encourages dependency and complacent behavior. Why work when you can get a house for practically free and keep collecting entitlements. ILLLEGAL squatting and unauthrized people live with a legal tenet often and this is a criminal offense since changes in family size and income are required to be reported. the section 8 system and low income ...more »

  http://www.hud.gov/complaints/fraud_waste.cfm -section 8 and low income housing encourages dependency and complacent behavior. Why work when you can get a house for practically free and keep collecting entitlements. ILLLEGAL squatting and unauthrized people live with a legal tenet often and this is a criminal offense since changes in family size and income are required to be reported. the section 8 system and low income housing system is a complete failure which has drained the US economy of trillions of dollars and maintained tenets in social and financial bondage. there is no incentive to leave section 8 or low income housing. why work or attend college when you can get housing for free or low cost. This encouranges drug abuse and out of wedlock births and tenet abuse by housing squatters and unauthorized people living in the units. section 8 and low income housing also reduce local taxpayers home values and create blighted neighborhoods with loud music and cars with dark windows and dirty messy yards often with dirt as a yard.. SECTION 8 and LOW INCOME HOUSING TENETS NEED TIME LIMITS of 1 to 3 years then they must be evicted from the units since they are living on free enititlements and have no incentive to Raise themselves out of the free benefits. WAKE UP AMERICA! WE ARE TRILLIONS IN DEBT and giving away FREE BENEFITS . remember that all secion 8 and low income housing authoritys are TAX FREE and you pay the costs of educating the people and their rents are susidized and food and insurance are subsidized and paid for. its like the midlle and upper class is paying triple to live, we all have to pay for everyone else.. its not fair..http://www.hud.gov/complaints/fraud_waste.cfm

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  Add Recurring Function Skills Tests for Reserve Military

  I propose that members of the Reserve military forces (National Guard/Reserves) be subject to recurring job specialty proficiency tests. This could be done either on a set time basis, or as part of the re-enlistment process. On initial entry or re-classification, each military member receives specialized training specific to the career field that they have chosen. Army schools (for example) provide the majority of this ...more »

  I propose that members of the Reserve military forces (National Guard/Reserves) be subject to recurring job specialty proficiency tests. This could be done either on a set time basis, or as part of the re-enlistment process.

  On initial entry or re-classification, each military member receives specialized training specific to the career field that they have chosen. Army schools (for example) provide the majority of this training, but also require “on-the-job” training to round-out the trainee’s knowledge.

  Without leadership and other co-workers staying up to date and proficient in their trade, this “on-the-job” training cannot be accomplished for the incoming employee. I therefore propose that each service member be required to take recurring tests to ensure that skills have been retained.

  Tests for the specific Military Occupational Specialty (“MOS” in the Army) that each employee is assigned should be updated regularly to include recent changes and procedures. This will ensure that long-time soldiers and leaders are keeping up-to-date with current equipment, procedures, etc.

  This will help keep our force (especially the Reserve Component) relevant. If a member cannot show that they can do their job, perhaps it is time for them to leave and clear the way for someone who can.

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  Military Publications Ordering - Add Checks & Balances

  Currently, National Guard organizations have almost unlimited access to order (offical government) publications (Equipment Technical Manuals, Training Manuals, Etc) in any quantity and with any frequency desired. This enables waste through duplicate ordering, and ordering publications not relevant to the unit's mission/equipment. Inexperienced publication system users are able to easily create erroneous massive ...more »

  Currently, National Guard organizations have almost unlimited access to order (offical government) publications (Equipment Technical Manuals, Training Manuals, Etc) in any quantity and with any frequency desired.

  This enables waste through duplicate ordering, and ordering publications not relevant to the unit's mission/equipment. Inexperienced publication system users are able to easily create erroneous massive orders which result in boxes upon boxes of irrelevant publications arriving on their doorstep.

  Many of these publications contain restricted information, and proper disposal becomes an additional cost.

  I suggest that the ordering of publications be reviewed and include visibility of order cost, as well as cross-checking publications ordered against equipment records to validate need and quantity.

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  Reduce Dual-Status Admin Job Employee Turnover Rate

  Many Military Technician (Federal Civil Service) “lower graded” jobs experience a high turnover rate. This high turnover increases training costs and reduces the organization’s productivity and continuity of operation. The main cause of turnover is due to the incumbent being hired to a greater paying position within the organization. I suggest removing the “Dual-Status” designation for these positions (mainly WG-05 through ...more »

  Many Military Technician (Federal Civil Service) “lower graded” jobs experience a high turnover rate. This high turnover increases training costs and reduces the organization’s productivity and continuity of operation.

  The main cause of turnover is due to the incumbent being hired to a greater paying position within the organization.

  I suggest removing the “Dual-Status” designation for these positions (mainly WG-05 through WG-07, GS-05 ), such as supply clerks, production controllers (in the equipment maintenance arena) to allow for dedicated civilians to apply for these positions. With a minimal amount of training, these positions can be filled by “off-the-street” civilians (with proper background checks, etc) who would not constantly be looking at higher graded positions within the system (since the other positions are all “Dual-Status” ).

  This will also provide for essential continuity when “Dual-Status” employees from the organization are deployed, away on military training, etc.

  Related Post:

  http://governmentreform.ideascale.com/a/dtd/120084-13060

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  Extend the life of the PRINTER – no refreshing in 3 years

  Extend the life of the PRINTER – no refreshing in 3 years is needed. The life spam on printers is actually measured by the amount of printouts the printer do in its life, and not because the printer is 3 years old and it needs to be replaced. YOU CAN ENVEN doubled this timeframe, and save cost for the office, the government and the tax payers. For example high-end and network printers has a life spam of 500,000 printouts, ...more »

  Extend the life of the PRINTER – no refreshing in 3 years is needed.

  The life spam on printers is actually measured by the amount of printouts the printer do in its life, and not because the printer is 3 years old and it needs to be replaced. YOU CAN ENVEN doubled this timeframe, and save cost for the office, the government and the tax payers.

  For example high-end and network printers has a life spam of 500,000 printouts, this is approximately 100,000 per year for a total of 5 years. This is assuming the offices print 8350 pages per months. The printer even could last longer that the specified life spam stated by the manufacture. Parts can be replaced, and if the cost of repair exceed 40% of the cost of the printer, then it would not be economical to repair.

  On another note, on today’s economy saving there is no need to print as mush as in the way we used to 5 or 10 years ago.

  Save energy, do less waste, go paperless and save tax payers money

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  Submitted by Community Member 2 years ago

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  Stop printing T-n-A and other doc-file them online.

  Instead of printing any Time and Attendance (TnA) document, some time even 3 sheets time 3 or 4 times (for distribution), adding any SF71 to it.... Do them electronically, store them and process them online. Some organization has and can process them via the mainframe financial institution or online secure services. There is no need to print them out, they all can be processed, verified and certified ELECTRONICALLY; ...more »

  Instead of printing any Time and Attendance (TnA) document, some time even 3 sheets time 3 or 4 times (for distribution), adding any SF71 to it.... Do them electronically, store them and process them online.

  Some organization has and can process them via the mainframe financial institution or online secure services.

  There is no need to print them out, they all can be processed, verified and certified ELECTRONICALLY; here is the amount an employee can print every 2 weeks:

  1- One copy for the employee,

  2- Make another copy for the supervisor

  3- And then another for the Admin or budget person to verify the entries.

  4- If there is one error the cycle starts again, and you end up 2 or 3 time the initial amout printed originally.

  ONE PERSON could generate 12 sheets or more just for each pay period (this assuming there is no mistake and the forms need to be printed again).... you can do the numbers, if you have 1000's employees.

  Save more,,,,do less waste... Lets go paperless….

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  Social reform & Innovation!

  This country has been playing with thermostats, office supplies, savings plans, alternative energy, & staff reductions for years. Those options are all necessary but certainly not enough! We need massive social reform & innovative thinking! We need the guts that founded this country to promote the hard work, prosperity, & equality of individual citizens! Only reformed programs & agencies that benefit the individual will ...more »

  This country has been playing with thermostats, office supplies, savings plans, alternative energy, & staff reductions for years. Those options are all necessary but certainly not enough! We need massive social reform & innovative thinking! We need the guts that founded this country to promote the hard work, prosperity, & equality of individual citizens! Only reformed programs & agencies that benefit the individual will make the people’s government effective & efficient in the 21st Century!

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  Submitted by Community Member 2 years ago

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  Eliminate Paper Production in Litigation

  Much of civil litigation involving the U.S. government involves thousands of pages of memoranda, correspondence, and other documents. The amount of paper involved in the discovery process or in the production of documents pursuant to Freedom of Information Act requests can often quickly spiral into the thousands of pages. The Department of Justice and indeed all agencies should push towards a fully electronic discovery ...more »

  Much of civil litigation involving the U.S. government involves thousands of pages of memoranda, correspondence, and other documents. The amount of paper involved in the discovery process or in the production of documents pursuant to Freedom of Information Act requests can often quickly spiral into the thousands of pages. The Department of Justice and indeed all agencies should push towards a fully electronic discovery process, doing away with paper productions of material. There are several compelling reasons to switch from a paper-based process to a fully electronic one:

  1) The change would save considerable money - A CD can contain hundreds of thousands of pages of material and costs less than a $1.00 whereas a ream of paper (only 500 pages) costs several times that amount, not to mention the time and labor cost of copying and printing documents, as well as the expense of shipping many pounds of paper vs. a single CD.

  2) The change would be environmentally friendly - Using less paper and resources would cut down on the government's footprint and help further goals to reduce waste.

  3) The change is required by the Courts - Since the change of the Federal Rules to include electronically stored information in the discovery process many Courts have ruled that documents should be produced in their native electronic format. The Justice Department should be taking the lead on conforming to the new rules and opinions of the Courts involving the transition to electronic discovery and production away from a paper-based process.

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  Submitted by Community Member 2 years ago

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  One Idea Pool

  Several Agencies have similar online tools for submitting ideas. The DOT for example has an "Idea Hub", for which they established an entire program office and furthermore are burdening the managers having to write responses to every "idea". Believe it would be a lot more efficient to eliminate these individual sites, and focus on one central site.

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  Inmate Health Care Costs

  Require inmate familities to pay for the Health Care of inmates if they are financially able to do so. This may include insuring the inmate on family plans.

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  Push (REEL) Mowers for Inmates

  A solution to save on fuel costs would be for Institutions to use push mowers instead of gasoline operated mowers. Not only does the government save money for fuel and maintenancer, but inmates are afforded health benefits by pushing the mowers, maintaining their physical fitness. Additionally, the environmental impact is aided in less carbon emisions. The cost of a gas powered mower is around 3 to 4 times what a manual ...more »

  A solution to save on fuel costs would be for Institutions to use push mowers instead of gasoline operated mowers. Not only does the government save money for fuel and maintenancer, but inmates are afforded health benefits by pushing the mowers, maintaining their physical fitness. Additionally, the environmental impact is aided in less carbon emisions. The cost of a gas powered mower is around 3 to 4 times what a manual push mower would cost. Also, the maintenance for a manual push mower is 10% of maintaining a gas powered mower.

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